Collaboration and intranet

Internal mailing lists

Mailing list applications make it easy to manage and administer collections of email addresses. They can provide useful collaboration functions such as:

• Co-ordinating groups working on the same project: any member can send an email to the list and it will be sent to all members of the list.
• Heirarchical mail list structures: umbrella and sub lists can be created to facilitate collaboration betwen entire organisations and mulitple levels of sub-groups.
• Restricting who can and can't send emails to which lists.
• Restricting or moderating messages sent to the list.
• An archive of messages can be automatically generated and made publicly or privately available.

On-line databases

If your organisation needs to store information about anything, e-geek can build a database to easily manage it with the following features:

• web-accessible so anyone with permission can access and edit it from a web browser (no specialised or proprietary software required),
• store complex data and relationships,
• generate custom reports, calculations and statistics,
• flexible access control for data entry, viewing and reports.

Wikis

A wiki is a website or part of a website that enables documents to be written collaboratively using a web browser. A wiki is essentially a database for creating, browsing and searching information. A wiki page will usually contain links to other relevant content internal or external to the wiki.

Wikis are used for many things, on both intranets and the Internet, including as a:

• project development space,
• document management system,
• knowledge base,
• and general groupware tool.

Almost any kind of document can be stored in a wiki, including but not limited to:

• task lists,
• faqs,
• meeting minutes,
• journals,
• project plans,
• documentation,
• contact lists,
• biographies,
• images.